Executive Assistant to the Chair of the Texas Democrstic Party in Austin.

PRINCIPAL RESPONSIBILITIES
Principal responsibilities of the Executive Assistant/Scheduler are to:
· Manage the Chair/ED schedules;
· Plan travel itineraries and handle all travel arrangements;
· Work with other departments to develop long- and short-term scheduling plans for organization and Chair/ED;
· Prepare donor and meeting briefs and memos;
· Call time / prospecting with donors to set up meeting for Chair/ED;
· Manage correspondence systems; and
· Answer and screen all incoming calls to office of the Chair/ED.
SPECIFIC DUTIES
Specific duties of the Executive Assistant/Scheduler include:
1.   Managing ED/Chair’s schedule, including speaking engagements, meetings and events;
2.   Reviewing and drafting responses to Chair/ED mail;
3.   Screening and responding to all speaking requests;
4.   Working with other departments to develop and implement short-term and long-term schedule for Chair/ED
5.   Arranging travel logistics and producing itineraries;
6.   Working with Development staff to plan major donor meetings and travel;
7.   Scheduling and arranging logistics for all major donor meetings and travel;
8.   Compiling briefing materials for all trips, speeches, and meetings;
9.   Helping prepare major donor fundraising packets for prospects and meetings with potential donors;
10.  Working with Development staff to draft follow-up correspondence as a result of major donor meetings and travel;
11.  Answering Chair/ED’s personal correspondence and telephone calls;
12.  Maintaining Chair/ED’s files;
13.  Providing any additional support to Chair/ED;
14.  Additional duties as assigned.
QUALIFICATIONS
Qualified candidates must have outstanding interpersonal skills and high attention to detail. The ability to juggle multiple tasks simultaneously and thrive in a fast-paced environment is a must. A college degree and an interest in electing Democrats required.  Ideal candidates have previous scheduling or campaign experience.  Resumes should be sent as PDF to teddy@txdemocrats.org.

The Texas Democratic Party is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis.

Women and members of historically underrepresented groups are especially encouraged to apply.
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