Office Assistant for the Texas Democratic Party in Austin.

The Texas Democratic Party is looking for an Office Assistant.  This person reports to the Director of Operations.

Job Responsibilities

– Answers phones, directs phone traffic and responds in a timely manner to general inquires while maintaining a courteous disposition.

– Greets and manages walk-in guests to the TDP.

– Manage mail, and messenger pick-up and deliveries.

– Assist TDP staff on project needs including but not limited to: finance, research, and data entry.

– Working with Operations team to coordinate all operations and functions of our dynamic office, including ensuring that staff members have the space and supplies to do their work,

– Scheduling, Planning and executing internal and external meetings and events.

– Maintain all office facilities and equipment (including photocopier and mail meter machine) in a functional and neat manner.

– Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies.

– Coordinate travel and lodging arrangements and create itineraries; track travel documentation and receipts.

– Performing other administrative tasks as needed.

Qualifications:

– Ability to work long and irregular hours

– Positive, energetic, patient and tenacious with an excellent sense of humor

– Strong interpersonal communication skills

– Working knowledge of NGP, VAN and Microsoft Office programs

– Working knowledge of general office equipment (Phones, Postal Meter and Printer/Copy/Fax/Scanner machine)

– Good organizational skills combined with the ability to work and solve problems proactively and drive projects independently

– Ability to build and sustain working relationships and convey a professional demeanor to external constituencies

– Highly detail-oriented; willing to look for and incorporate efficiencies in the job

– Flexible and comfortable with change

– Able to handle large and small tasks with equal enthusiasm

– Bachelor’s degree

– Ideally fluent in English and Spanish

Applicants must send resume via PDF to teddy@txdemocrats.org with an email subject line “Office Assistant.”

The Texas Democratic Party is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis.

Women and members of historically underrepresented groups are especially encouraged to apply.

Advertisements